🚀 Introducing Payroll Calculator — Say Goodbye to Manual Salary Calculations

Running a remote or hybrid team is challenging enough — calculating payroll shouldn’t be.

We’re thrilled to introduce our latest feature: Payroll Calculator, a powerful new addition to Workfolio that helps founders, admins, and HR managers calculate and manage employee payroll based on real work data — not guesswork.

💥 The Real Problem: Manual Payroll Headaches

If you’re a startup founder or HR lead, you probably know this pain:

“Every month, I export timesheets, cross-check work logs, calculate each employee’s salary manually in Excel, and then triple-check everything to avoid mistakes.”

Manual payroll is:

• ❌ Time-consuming

• ❌ Prone to human error




• ❌ Inconsistent across months

• ❌ Not scalable as your team grows

You spend hours chasing data, double-checking formulas, and still lack confidence in the final numbers.

That’s exactly the problem Payroll Calculator solves.

To start using this feature:

1. Go to Settings → Track Settings

2. Scroll to the Payroll Settings section

3. Turn on the "Enable Salary Calculator" option

Once enabled, you'll see "Payroll Calculator" appear in the left-side menu of your Workfolio dashboard.

✅ What is Payroll Calculator?

Payroll Calculator is an intelligent, rule-based payroll engine built right into Workfolio. It uses actual timesheet and productivity data to calculate how much you owe each team member — instantly and accurately.

It empowers admins and HR managers to:

• Define if salaries are hourly or daily

• Set how pay is calculated: total hours, active hours, or productive app time

• Instantly generate payrolls for any selected period

• Export payroll data for accounting or recordkeeping

• Mark entries as Paid for clean audit trails

• Let team members view their earned, paid, and pending salaries

You can configure salary rules for each team member:

• Hourly Salary — Define how much is paid per hour worked




• Daily Salary — Set a fixed amount per working day

• Total Work Hours — Based on clock-in to clock-out time

• Active Hours — Only time spent actively on the system

• Productive App Time — Time spent on designated productive tools

Once rules are defined, admins get a dynamic payroll view:

• Team-wide salary report for the selected period

• See salary details per user including hours worked and amount earned

• Export to Excel in one click

• Mark salaries as Paid for recordkeeping

Each team member can view their:

• Earned salary (this week, this month, or any custom period)

• Payment status — Paid or pending

• Work hour breakdown that drives the calculation

This brings unmatched clarity, motivation, and trust into payroll.

• ⏱️ Save Hours Every Month
  No more manual math or spreadsheet juggling.

• 📈 Scale Confidently
  Whether you have 5 or 50 employees, payroll scales effortlessly.

• 🧾 Be Audit-Ready
  Every calculation is backed by actual tracked data.

• 📤 Export Made Easy
  Already built-in: export payroll records instantly for accounting or documentation.

We’re already working on:

• Salary slip generation

• Bonus/overtime/deduction handling

• Accounting tool integrations